Cost-Share

The Prince William Soil and Water Conservation District offers numerous services to agricultural operations, both large and small. In an effort to improve the Chesapeake Bay, we have several New cost-share Tax Credit practices available for agriculture producers to help improve the Bay.
 
 
Overview

Cost-Share Programs are administered by the Virginia Department of Conservation and Recreation (DCR) through local Soil and Water Conservation Districts (SWCD). The goal of these cost-share programs is to improve water quality in our streams, rivers, and the nearby Chesapeake Bay. As an incentive, cost-share assistance is offered to implement Best Management Practices (BMPs). Participation in these programs is voluntary, and we offer our expertise at no cost. Funding is based on what our District has available and how your practice ranks compared to other applications we receive; though funding is not guaranteed, it never hurts to ask!

If you have any questions or want to participate in any of our cost-share program, call 571-379-7514 or e-mail:

Jay Yankey - jayyankey@pwswcd.org

Nicole Slazinski - nicoleethier@pwswcd.org

Mike Miller - conservation@pwswcd.org

Duane Mohr - conservationtech@pwswcd.org

 
Requirements

In order to participate in any of our cost-share programs, you must meet the following criteria:

  • Property has/had a water quality concern (e.g. livestock has/had access to a waterway, no manure storage system, no cover crops when main crops aren’t growing)

  • Property must have at least 5 consecutive acres

  • Property has been in agriculture production for the past 5 years

  • Property has produced at least $1,000 worth of agriculture products/year (agriculture products include crops, hay, and livestock, such as cattle, equine, sheep, goats, llamas, alpacas, etc. Horses solely for personal use are not considered as agriculture products.)

  • *Property must be located in Prince William County.

*If you are located outside of Prince William County, you can still participate in the cost-share program; you’ll just need to contact your county's conservation district. Click here to find your District!

Practices FR-1 (Aforrestation of crop, Hay, and Pasture Land) and FR-3  (Woodland Buffer Filter Area) have different criteria requirements. For more information, see Practices Available below.

Process
 
  1. A conservation plan is written for the property or the conservation plan is revised if it is out of date (conservation plans are good for 3 years). The landowner will sign the conservation plan.

  2. If the landowner is eligible for the cost-share program and wants to participate, the landowner will sign and submit Form I as well as a W-9.

  3. Cost-estimates and other information pertaining to the project are pulled together for the practice. The practice is then presented to the Technical Review Committee (TRC) for review, who will then submit the practice to the Board (BOD) for final approval.

    • The TRC and Board typically meet once a month

  4. Once the practice is approved by the BOD, the landowner will install the practice either by hiring a contractor and/or completing the practice on his/her own.  The District will provide technical assistance throughout the process.

    • If the estimated costs for one of the components is greater than $30,000, the landowner is responsible for obtaining 3 bids from different contractors (i.e. if the estimated cost for installing just the buffer fencing is greater than $30,000, the landowner would need 3 bids)

  5. Itemized and dated bills must be kept for all the expenses incurred for the practice. These bills must be submitted to the District at the completion of the practice for review.  If the landowner will be installing the practice, then the landowner needs to keep track of his/her time (hours) of labor.

  6. Upon practice completion, District employees will visit the site to certify that the practice has been installed to specifications.

  7. Payment is made based upon itemized bills and approved cost-share, whichever is less. The landowner will sign Part III of the contract, committing to maintain the practice for its lifespan, and will then receive the cost-share check.

  8. The owner is responsible for maintenance of the full system and allowing access to District personnel for random spot checks for the lifespan of the practice.

For more details on the cost-share process, click here.

 
Practices Available

Before any cost-share practice can be recommended for your farm, you must first meet with the District and have an updated conservation plan (conservation plans are good for 3 years). The below list is to give you an idea of the different practices that are available this program year (July 1, 2020 - June 30, 2021).

There are a variety of cost-share practices available for:

Livestock

Hayland and/or Crops

Other

For more information on a practice, click on the hyperlink. A new tab/window will open; you may have to refresh the page to see all of the details on that practice.

The lifespan for most practices begins on Jan. 1 of the calendar year following the calendar year of certification of completion.

For information on the meaning of the different Practice Numbers, see Common Acronyms below.

Livestock

 
Practice Number
Practice Name
Brief Description
Rate
Lifespan
Link (for more information)
CCI-FRB-1
Forested Riparian Buffer Maintenance Practice
*For maintaining an existing forested riparian buffer
$200/acre
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/CCI-FRB-1_2021.pdf
CCI-HRB-1
Herbaceous Riparian Buffer Maintenance Practice
*For maintaining an existing herbaceous riparian buffer
$50/acre
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/CCI-HRB-1_2021.pdf
CCI-SE-1
Stream Exclusion - Maintenance Practice
*For maintaining existing fencing that exclude livestock from waterways
$0.50/foot of streambank protected
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/CCI-SE-1_2021.pdf
CCI-SL-6N
Stream Exclusion with Narrow Width Buffer - Maintenance Practice (includes a watering system)
*For maintaining existing exclusion fencing and associated livestock/stream crossings and watering systems. Vegetated buffers are 10-35' wide.
See practice for rates
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/CCI-SL-6N_2021.pdf
CCI-SL-6W
Stream Exclusion with Wide Width Buffer - Maintenance Practice (includes a watering system)
*For maintaining existing exclusion fencing and associated livestock/stream crossings and watering systems. All vegetated buffers are 35-50' wide.
See practice for rates
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/CCI-SL-6W_2021.pdf
CCI-WP-2N
Stream Protection with Narrow Width Buffer - Maintenance Practice
*For maintaining existing exclusion fencing and associated livestock/stream crossings. Watering system not included. Vegetated buffers are 10-35' wide.
See practice for rates
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/CCI-WP-2N_2021.pdf
CCI-WP-2W
Stream Protection with Wide Width Buffer - Maintenance Practice (does not include a watering system)
*For maintaining existing exclusion fencing and associated livestock/stream crossings. Watering system not included. All vegetated buffers are 35-50' wide.
See practice for rates
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/CCI-WP-2W_2021.pdf
FR-1
Afforestation of Crop, Hay and Pasture Land
For converting land previously in pasture, hay, or crops into permanent forest.
$100/acre (10 years) $150/acre (15 years)
10 or 15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/FR-1_2021.pdf
FR-3
Woodland Buffer Filter Area
For establishing a forested buffer along a waterway where the land was previously used as pasture, hay, or crops.
Depends on tree types and length of contract
10 or 15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/FR-3_2021.pdf
NM-1A
Nutrient Management Plan Writing and Revisions
For nutrient management plans written by a private consultant (Note: Nutrient Management Plans written by the District are provided for Prince William County residents at no cost and would therefore not qualify for this practice)
See practice for rates
annual practice
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/NM-1A_2021.pdf
NM-6
Manure Injection
For manure injections on pastureland or cropland
$45/acre
annual practice
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/NM-6_2021.pdf
SL-1
Long Term Vegetative Cover on Cropland
For converting cropland into permanent pasture or hayland
See practice for rates
5, 10, or 15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-1_2021.pdf
SL-11
Permanent Vegetative Cover on Critical Areas
For establishing permanent vegetation on critically eroding areas
75% of total eligible costs
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-11_2021.pdf
SL-6N
Stream Exclusion with Narrow Width Buffer and Grazing Land Management (includes a watering system)
For installing exclusion fencing and associated livestock/stream crossings and watering systems. Vegetated buffers are 10-35' wide.
See practice for rates
10 or 15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-6N_2021.pdf
SL-6W
Stream Exclusion with Wide Width Buffer and Grazing Land Management (includes a watering system)
For installing exclusion fencing and associated livestock/stream crossings and watering systems. All vegetated buffers are 35-50' wide.
See practice for rates
10 or 15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-6W_2021.pdf
SL-7
Extension of Watering Systems
For watering systems and interior fencing for fields that are not adjacent to a live waterway (livestock must already be fenced out of all waterways by >10' to be eligible for this practice)
See practice for rates
10 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-7_2021.pdf
WP-2A
Streambank Stabilization
For installing vegetative stabilization practices along streambanks
75% of total eligible costs
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WP-2A_2021.pdf
WP-2N
Stream Protection (Fencing with Narrow Width Buffer)
For installing exclusion fencing and associated livestock/stream crossings . Watering system not included. Vegetated buffers are 10-35' wide.
See practice for rates
5 years or 10 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WP-2N_2021.pdf
WP-2W
Stream Protection (Fencing with Wide Width Buffer)
For installing exclusion fencing and associated livestock/stream crossings. Watering system not included. All vegetated buffers are 35-50' wide.
See practice for rates
5 years or 10 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WP-2W_2021.pdf
WP-4
Animal Waste Control Facilities
For manure storage systems
75% of total eligible costs
15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WP-4_2021.pdf
WP-4FP
Feeding Pad
For the installation of a permanently hardened feeding pad
75% of total eligible costs
15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WP-4FP_2021.pdf
WP-4LC
Animal Waste Control Facility for Confined Livestock Operations
For the installation of a covered facility where livestock are confined 100% of the time; includes a manure storage area
75% of total eligible costs
15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WP-4LC_2021.pdf
WP-4LL
Loafing Lot Management System with Manure Management
For the installation of a sacrifice lot (hardened pad); can include a manure storage area
75% of total eligible costs
15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WP-4LL_2021.pdf
WP-4SF
Seasonal Feeding Facility with Attached Manure Storage
For the installation of a covered concrete facility that includes a feeding area and a manure storage area.
75% of total eligible costs
15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WP-4SF_2021.pdf

*Land actively enrolled under another cost-share practice is not eligible

Hayland and/or Crops

 
Practice Number
Practice Name
Brief Description
Rate
Lifespan
Link (for more info.)
CCI-CNT
Long Term Continuous No-Till Planting system
For crop land that practices long term continuous no-till planting systems (Note: Land actively enrolled in SL-15A is not eligible)
$5/acre/year
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/CCI-CNT_2021.pdf
CCI-FRB-1
Forested Riparian Buffer Maintenance Practice
*For maintaining an existing forested riparian buffer
$200/acre
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/CCI-FRB-1_2021.pdf
CCI-HRB-1
Herbaceous Riparian Buffer Maintenance Practice
*For maintaining an existing herbaceous riparian buffer
$50/acre
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/CCI-HRB-1_2021.pdf
FR-1
Afforestation of Crop, Hay and Pasture Land
For converting land previously in pasture, hay, or crops into permanent forest.
$100/acre (10 years) $150/acre (15 years)
10 or 15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/FR-1_2021.pdf
FR-3
Woodland Buffer Filter Area
For establishing a forested buffer along a waterway where the land was previously used as pasture, hay, or crops.
Depends on tree types and length of contract
10 or 15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/FR-3_2021.pdf
NM-1A
Nutrient Management Plan Writing and Revisions
For nutrient management plans written by a private consultant (Note: Nutrient Management Plans written by the District are provided for Prince William County residents at no cost and would therefore not qualify for this practice)
See practice for rates
annual practice
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/NM-1A_2021.pdf
NM-3C
Sidedress Application of Nitrogen on Corn
For sidedress applications of nitrogen on corn
See practice for rates
annual practice
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/NM-3C_2021.pdf
NM-4
Late Winter Split Application of Nitrogen on Small Grains
For splitting late winter applications of Nitrogen on small grains
See practice for rates
annual practice
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/NM-4_2021.pdf
NM-5N
Precision Nutrient Management on Cropland- Nitrogen Application
For precision nutrient management practices of Nitrogen on row crops, small grains, and/or highly managed hayland. (Note: Land signed up under NM-3C or NM-4 is not eligible)
See practice for rates
annual practice
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/NM-5N_2021.pdf
NM-5P
Precision Nutrient Management on Cropland- Phosphorus Application
For precision nutrient management practices of Phosphorus on row crops, small grains, and/or highly managed hayland.
See practice for rates
annual practice
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/NM-5P_2021.pdf
NM-6
Manure Injection
For manure injections on pastureland or cropland
$45/acre
annual practice
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/NM-6_2021.pdf
NM-7
Cover Crop for Managing Liquid or Semi-Solid Manure
For keeping cover on cropland receiving liquid or semi-solid manure
$25/acre
annual practice
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/NM-7_2021.pdf
SL-1
Long Term Vegetative Cover on Cropland
For converting cropland into permanent pasture or hayland
See practice for rates
5, 10, or 15 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-1_2021.pdf
SL-11
Permanent Vegetative Cover on Critical Areas
For establishing permanent vegetation on critically eroding areas
75% of total eligible costs
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-11_2021.pdf
SL-15A
Continuous High Residue Minimal Soil Disturbance Tillage System
For practices that implement continuous high residue minimal soil disturbance tillage systems
$70/acre
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-15A_2021.pdf
SL-15B
Continuous No-Till Forage Production System
For practices that implement continuous no-till planting systems
$25/acre
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-15B_2021.pdf
SL-8
Protective Cover for Specialty Crops
For cover crops when specialty crops (vegetables and small grains) are not growing
$30/acre
annual practice
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-8_2021.pdf
SL-8A
Protective Cover for Agricultural Cropland
For keeping cover on agricultural cropland when it is not being used after harvest of a crop, after harvest of a specialty crop, or in situations due to an unforeseen circumstance or natural disaster.
See practice for rates
1 year
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-8A_2021.pdf
SL-8B
Small Grain and Mixed Cover Crop for Nutrient Management and Residue Management
For cover crops when crops are not growing; cover crops cannot be harvested
See practice for rates
annual practice
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-8B_2021.pdf
SL-8H
Harvestable Cover Crop
For cover crops when crops are not growing; cover crops can be harvested
$20/acre
annual practice
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/SL-8H_2021.pdf
WP-2A
Streambank Stabilization
For installing vegetative stabilization practices along streambanks
75% of total eligible costs
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WP-2A_2021.pdf
WQ-1
Grass Filter Strips
For establishing vegetative grass buffers along stream banks adjacent to cropland
75% of total eligible costs
5 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WQ-1_2021.pdf
WQ-4
Legume Based Cover Crop
For legume cover crops to serve as mulch for grain crops.
$30/acre
1 year
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WQ-4_2021.pdf

*Land actively enrolled under another cost-share practice is not eligible

 

Other

Practice Number
Practice Name
Brief Description
Rate
Lifespan
Link (for more information)
WP-6
Agricultural Chemical & Fertilizer Handling Facility
For the development of a facility to store agricultureal chemicals and fertilizer
75% of the total eligible cost
10 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WP-6_2021.pdf
WQ-12
Roof Runoff Management System
For structures to collect, control, convey, and or capture roof runoff and route it away from sensitive areas
75% of the total eligible cost
10 years
http://consapps.dcr.virginia.gov/htdocs/agbmpman/BMPs/WQ-12_2021.pdf
 
Important Documents
 
FAQ

I just bought a farm that’s been in agriculture production for more than 5 years, but I’m new to the area. Can I participate in the cost-share program?

Yes, the criteria is based on the property, not the landowner.

 

My property in Prince William County is zoned A-1. I’ve lived on my property for several years and want to start a small farm. Do I qualify for the cost-share program?

No. Cost-share requirements are based on the property, not the landowner. The property has to be in agriculture production for the past 5 consecutive years in order to qualify.

 


I don't understand how the lifespan of a practice works. Can you explain it?
The lifespan for most practices begins on Jan. 1 of the calendar year following the calendar year of certification of completion. For example, if a practice was completed in March 2020 and has a 5 year lifespan, the lifespan of the practice would start on January 1 2021 and end on December 31, 2025.
 

My practice has a 10 year lifespan. What happens if I move within the lifespan?

As you are the one who received the cost-share payment, you are responsible for the practice throughout its lifespan, even if you no longer reside at the property. HOWEVER, we have a form available to transfer the responsibility from you to the new landowners. Please notify the District prior to moving for further assistance.

My practice has multiple components. Can I get reimbursed as I complete each component?

No. The entire practice must be completed and verified before payment is submitted

How do I choose a contractor?
Though we cannot recommend a contractor, we do have a list of contractors in the area with their contact information. Contact us and we can give you a copy of the list.

 

I started construction for my practice before it went through the approval process. Will that affect my application?

Yes. You may not get reimbursed for anything installed prior to approval. Starting a practice before it’s approved could void your application.

 

 

What if I sign-up for the cost-share program, my practice gets approved by the board, but I later change my mind and don’t want to participate?

No problem! You can drop out at any time. The only time you are in a contract is when you receive and cash your cost-share check. If you change your mind and want to participate after you canceled, you’ll have to go through the approval process again. Any work done prior to canceling your practice cannot be reimbursed through the cost-share program.

 

 

I have animals in the creek, but I don’t want to participate in the cost-share program because even with the reimbursement, the up-front costs are too high for us. Will I get in trouble?

First of all, we are non-regulatory. That means if we see an environmental concern, we want to work with you at resolving it.

As for the funding, DEQ has a Virginia Clean Water Revolving Loan available at 0% interest. To learn more about the loan program or for an application, please visit: https://www.deq.virginia.gov/Programs/Water/CleanWaterFinancingAssistance/AgriculturalBMP.aspx

 

I hired a contractor and I want to make sure the practice is installed correctly. What do I do?

Prior to construction, it is a good idea that you and your contractor have a written agreement that the practice will be installed according to our specifications. We also request a meeting with the contractor before construction to go over these specifications and make sure everyone is on the same page.
 

 

I want to go above and beyond the specifications. Is that ok?

Of course it’s ok! Just keep in mind that you will only be reimbursed for the minimum amount to make your practice succeed. For example, if one water trough can cover multiple fields, but you want to install a water trough in each field, you will only receive cost-share for the one water trough.

 

What if a component of my practice is not installed to specs. when you do a final inspection?

Either you or your contractor will need to fix it before we can certify the practice as complete.

I want to participate in one of the SL-6 practices. I understand that SL-6N is for buffers that are less than 35’ and SL-6W is for buffers that are greater than 35’. If I have a buffer that has some areas that are 25’ and the rest is over 35’, would I sign up for SL-6N or SL-6W?

SL-6N. All buffers have to be greater than 35’ in order to participate in SL-6W.

 

What happens if there is a violation cited during a spot-check?

We will let you know and work with you on correcting the violation. We want to see the practice succeed, so the last thing we want to do is ask for funding back. If the violation will not be corrected, or if the practice is destroyed, funding will need to be returned on a pro-rata basis.

 

Is cost-share considered taxable income?

Yes. That is one of the main reasons why we need the W-9 when you sign up.

 

 

I have questions on how to do my taxes with cost-share. Can the District assist me?

No. The District cannot provide any tax advice. Please consult with your tax adviser.

 
Common Acronyms

Acronyms can be confusing, and the cost-share program has plenty of them! Here’s a list of common acronyms you’ll see:

BMP – Best Management Practice (any practice that helps protect the soil and water)

BOD - District Board of Directors

CCI – Continuing Conservation Initiative

CNT – Continuous No-Till

CS – Cost-Share

DCR – Department of Conservation and Recreation (state)

DEQ – Department of Environmental Quality (state)

FP – Feeding Pad

FR – Forestry

FRB – Forested Riparian Buffer

HRB – Herbacous Riparian Buffer

LC – Livestock, Confined

LL – Loafing Lot

N – Narrow (buffers that are <35’)

NM – Nutrient Management

NMP – Nutrient Management Plan

SE – Shoreline Erosion

SF – Seasonal Feeding Facility

SL – Soil Loss

SWCD – Soil and Water Conservation District (there are 47 districts that cover all agriculture land in Virginia)

TC – Tax-Credit

TRC - Technical Review Committee

VACS – Virginia Agricultural BMP Cost-Share

W – Wide (buffers that are >35’)

WP – Water Protection

WQ – Water Quality

 
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